Map the arrivals
Share the suppliers, goods, quantities, expected ready dates and final destination. Assign an order or package reference to each supplier delivery. Tell the team which goods can wait and which have a separate dispatch requirement.
PROCUREMENT FROM CHINA
Bring supplier arrivals into one controlled dispatch plan.
Coordinate arrivals from different suppliers around a shared dispatch plan. Review receiving references, shipment readiness, packing and the instructions needed to release each batch.
Agree the receiving record
Discuss how arriving packages will be identified and matched to the expected deliveries. Define any quantity checks or visible-condition photographs and how discrepancies should be reported. Keep unresolved supplier deliveries visible when reviewing shipment readiness.
Choose what to ship together
Review the available goods, delivery priorities, handling requirements and route suitability. Agree whether to wait for remaining suppliers or release a partial shipment. Confirm any storage, extra handling or split-shipment costs before giving the instruction.
Approve packing and batch identification
Specify which retail boxes, product labels and supplier references need to remain. Agree protective packing, carton grouping and any required package marks. Request an updated packing list that connects the final cartons with the goods they contain.
Quote using the packed shipment
Review actual outer measurements and gross weights for the final packages. Confirm the selected route, charging basis and destination requirements. Packing work and route conditions affect the overall cost, so compare the complete proposed shipment before approving dispatch.
Keep release responsibility clear
Name the person who can approve supplier discrepancies, packing changes, partial dispatch and the final shipment. Record any goods held back and the next action for them. Match the final packing information with the shipping and commercial documents before release.
What happens next
Send the arrival list and destination. Agree the receiving and dispatch plan, review the goods available and approve the packing scope. Confirm the final quote and release instruction when the measurements and required documents are available.
Keep order identity through packing
Agree how supplier batches and SKU references should remain identifiable when goods are combined. Tell the team if stock must stay separated by destination, product range or onward shipment. Reconcile the proposed carton contents with the selected dispatch batch before release.
Bring the supplier batches into one plan
List the goods, quantities, supplier locations and expected arrivals. Identify the delivery point and which batches may be ready to ship first.