First stage: goods and agency fee
Review the goods procurement payment and purchasing agency fee as separate lines before the purchase stage.
PROCUREMENT FROM CHINA
6% purchasing agency fee, minimum USD 60 per request.
Review the goods procurement payment and agency fee before the purchase stage. Confirm the shipping batch, then review applicable extra warehouse operations and international freight using the completed packing and actual measurements.
6% · Minimum USD 60 per commissioned request
Two clearly separated payment stages
Second stage: measured shipment and approved extra work
After the shipping batch you confirm has arrived at the warehouse and actual packing and measurement are complete, review applicable extra warehouse operations and international freight as separate lines. The shipment is dispatched after written confirmation and payment.
Included in the agency service
- Basic checks
- Normal supplier coordination
- Ordinary packing
- One free standard shelf position per customer with no time limit
The fee base is the total goods purchase amount for the commissioned request. Included basic checks, normal supplier coordination, ordinary packing and one free standard shelf position per customer with no time limit are not charged again. Confirm the commissioned scope and amounts in the written proposal.
Storage and additional work
Extra standard shelf positions are USD 20 per position per month under the approved billing rules. Confirm the storage arrangement and applicable billing period with the team. Professional inspection has a minimum of USD 50 per inspection project, with any amount above that minimum fixed and confirmed before work. Professional inspection, FBA preparation, labeling, wooden crates, pallets and other additional work use an approved actual price or a custom quote agreed before work begins. Read the storage terms.
Estimate the first-stage agency fee
Enter the total goods purchase amount for one new commissioned request. The result covers the agency fee only.
Agency fee estimate
Reference fee in your destination currency
Reference agency fee
ECB reference rates dated . View the official rate source.
The USD purchasing amount, agency rate and minimum stay the basis of this estimate. The local-currency figure is a reference. Your written quote confirms the supported settlement currency, quotation exchange rate and final amount payable.
The calculation uses the higher of 6% of the confirmed base and USD 60 per request. The written proposal confirms the fee base and commissioned scope.
International freight and any approved extra warehouse work are confirmed in the second stage using the actual shipping batch, packing and measurements.
Quote validity and exchange rate
A formal purchasing quote is normally valid for 72 hours. Special orders and shorter supplier validity are expressly identified. The company quotation rate uses a financial reference and includes conversion costs and a reasonable risk buffer. The formal quote discloses the applicable exchange rate and any markup; there is no separate exchange-service fee. The rate is locked within the quote’s validity when its payment conditions are met. An expired quote, a material supplier-price change or a changed purchasing scope requires confirmation again.
Payment confirmation and a transfer in transit
Instant payments use the payment channel’s successful confirmation time. An international bank transfer initiated within the quote’s validity, supported by a valid receipt and verified by finance, can retain the quote for up to five additional banking business days after the original expiry. Any shorter supplier-specific validity is stated separately. Finance checks the currency, amount and payment conditions on receipt; purchasing normally starts after funds arrive. Failed, withdrawn, short or late payments need review.
If funds arrive after the price-hold period
The team rechecks supplier prices, exchange rate and purchasing scope and sends a new quote before buying. You can approve a higher price and pay the difference or cancel for a refund. A lower price is refunded, or kept as a balance only with your agreement. If you decline the new quote, unused funds are returned; deductions are limited to amounts agreed beforehand, actually incurred and lawfully chargeable.
Settlement currency and payment fees
USD amounts on this page are reference amounts. The written proposal confirms the supported settlement currency, applicable exchange rate and final payable amount. Ordinary payment-platform and company receiving-bank charges are borne by the company or included in the confirmed quote. You pay your own bank’s outgoing transfer fees. Any intermediary-bank allocation is agreed in writing before transfer, and a receipt shortfall is reviewed against that agreement.
Read your quote line by line
Use this checklist to review your own proposal. For each line, ask whether the service is included, separate or optional and whether its amount is confirmed, estimated or pending.
| Quote item | Basis to confirm | Decision to record |
|---|---|---|
| Product payments | Agreed products, variants, quantities and supplier prices | Purchase or substitution approval |
| Purchasing agency fee | Confirmed rate, fee base and minimum per commissioned request | Agreement to the service scope and fee |
| Domestic delivery | Seller dispatch and delivery arrangements in China | The agreed receiving instructions |
| Additional warehouse work | Extra work beyond included basic checks, normal coordination, ordinary packing and the free standard shelf position | Written approval of the actual price or custom quote before extra work begins |
| International freight | Service, packed measurements and charging rule | Route, quote and dispatch instruction |
| Destination costs | Importer responsibilities and charges confirmed for the goods and destination | The agreed allocation of those responsibilities |
Scroll sideways to read every column on a narrow screen.
Separate the service scope from the amount status
“Included”, “separate” and “optional” describe how a service is covered. “Confirmed”, “estimated” and “pending” describe how firm its amount is in the current proposal. A confirmed amount still needs the relevant work approval; payment is recorded separately.
| Amount status | What it means | Your next step |
|---|---|---|
| Confirmed | The amount is stated for the specified goods, work and assumptions in the current proposal. | Check the scope and written terms, then give the relevant approval. Review changes against an updated proposal. |
| Estimated | The amount uses provisional information or assumptions that still need to be checked. | Identify the assumptions and what could change the amount. Review the updated figure when those details are available. |
| Pending | An amount or its basis is not yet established. It must not be treated as zero in your budget. | Identify the missing information and who will provide it before relying on the total or approving the affected work. |
Scroll sideways to read every column on a narrow screen.
Keep the quotation reference, currency, assumptions and any stated validity with your approval. If quantities, packing or delivery requirements change, review the revised proposal.
Before approving work
Check three things for each item in the quote. Is the service included, separate or optional? Is the amount confirmed, estimated or pending? Have you approved the work? Ask the team to resolve any open items before the next step.
Changing an existing request
If you add products or quantity to the same commissioned request, the team checks the cumulative confirmed value and fee already charged to calculate the incremental agency fee. The minimum is not charged again for each added SKU. Confirm the revised amount and scope in writing before the additional purchase.
Business purchasing arrangements
There is no membership or subscription fee. Long-term cooperation and large projects may use a separately agreed project price.
Import responsibilities
DDP or DAP arrangements and import duties and taxes are disclosed in the formal proposal for the shipment. Identify the importer, service scope and any destination charges in the formal shipment proposal. Review import preparation.
Questions before you start
What is the business purchasing agency fee?
The BuyPro agency fee is 6%, with a minimum of USD 60 per commissioned request. Ask the team to confirm the calculation basis, the request covered and the service scope in the written quote before approving work.
Which basic services are included?
Included basic checks, normal supplier coordination, ordinary packing and one free standard shelf position per customer are not charged again. Extra standard shelf positions are USD 20 per position per month under the approved billing rules. Professional inspection, FBA preparation, labeling, wooden crates, pallets and other additional work require an approved actual price or a custom quote agreed beforehand.
When do I pay the purchasing and shipping amounts?
The first stage separately lists the goods procurement payment and agency fee. After the confirmed shipping batch arrives and is packed and measured, the second stage separately lists applicable extra warehouse operations and international freight. Written confirmation and payment are required before dispatch. DDP or DAP arrangements and import charges are disclosed in the formal proposal.